ENTRIES
All entries must be received by the noted deadline. Late entries may be accepted at the discretion of The Ultimate Dance Connection and will be charged an additional $10.00 per entry. Entries are limited and schedules are always challenging to put together so please be on time. Many thanks for your cooperation.
All fees are due at the time that the entry forms are received. There should be one cheque per studio covering the entry fees for all entries from that studio. The Ultimate Dance Connection will not accept individual cheques. For entry forms that are faxed, entries are not considered confirmed until a cheque is received.
Teachers must sign and submit The Ultimate Dance Connection Summary Sheet before entries will be considered confirmed.
Dancers cannot enter the same category twice. Should they wish to dance again, they must enter in the next highest category level. This rule also applies to group numbers if more than 80% of the dancers are in the same routines.
The Ultimate Dance Connection requires photocopies of dancer’s birth certificates in the event that there is some discrepancy about a dancer’s age.
AGE APPROPRIATENESS/FAMILY VIEWING
All routines entered into The Ultimate Dance Connection must be family friendly in content. Any music choices/lyrics, costuming or choreography that is deemed age inappropriate and offensive will be commented on harshly by our adjudicators and marks will be deducted at the adjudicators discretion. If routines are absolutely inappropriate, the director of The Ultimate Dance Connection will disqualify the routine and it will not receive a mark or awards. No entry fees will be returned.
SCHEDULES
Tentative schedule will be sent out by email or fax approximately 3 weeks before the festival date. Each studio should examine the tentative schedule closely to discover any scheduling difficulties. Please contact The Ultimate Dance Connection director as soon as possible to let her know of any errors or conflicts.
Every effort is made to accommodate changes in scheduling, however, in certain circumstances, changes may not be possible. We will be unable to make any scheduling changes 5 days prior to the competition.
PREPARING MUSIC
A CD player will be provided. All CDs should be clearly marked with:
• Piece Name
• Studio
• Category
• Assigned entry number
• Whether the number begins on, or off stage
Sample CD Label as it should appear on all CDs:
• Name: Rock This Town
• Studio: Elite Dance Arts
• Entry Number: 450 (as assigned)
• Student Begins: on-stage (or off-stage)
Please ensure that all CD’s are in good working order. It is strongly advised that all studios have a back up CD/recording of their music.
**Teachers will not be allowed in the music booth. Music should be dropped off backstage with an Ultimate Dance Connection representative one hour before each number is performed.
PLEASE NOTE: As cassette tapes have become obsolete, it is UDC’s experience that theatre facilities no longer provide cassette players. As such, UDC organizers will not be responsible to provide a cassette player.
REFUND POLICY
All fees are 50% refundable if festival organizers are informed at least 2 weeks prior to the festival. If a student is not able to dance with less than two weeks notice due to injury or illness, 50% of entry fees are refundable. A doctor’s note must be provided in this instance.
PHOTOGRAPHY
The Ultimate Dance Connection feels very strongly that all children participating in our event should have their privacy protected; therefore photography of ANY KIND is strictly prohibited in the theatre. This included still photography with or without a flash, and video taping. Should an audience member engage in such an activity, they will be asked to leave the theatre immediately and their pictures/recording will be deleted.
THEATRE ETIQUETTE
Smoking is not allowed in the theatre. Consumption of refreshments on the theatre premises is also restricted to specific areas. Please respect the rules of the individual theatres we use for our competitions so that we may all be allowed to continue to use these terrific facilities.
USE OF PROPS/SET PIECES
Props may be used in any number, provided they can be moved on and off the stage quickly, and are free standing. No props that could pose any danger to anyone, such as fire, sharp objects, etc. may be used.
Glitter, confetti, etc. may not be thrown onstage during the course of a number. We request that people setting props on stage do not wear any studio jacket, t-shirt, etc, that identifies them as being affiliated with a particular studio.
Please inform festival staff it will take more than a minute to set up your production number. Should this be the case, we will schedule extra time for your set-up. If the stage does become littered with anything during the course of your number, please be prepared to clean it up immediately following your routine.
During the course of the festival, pictures may be taken of the students and their teachers by festival staff. All participants give permission for these photos to be used for the purposes of promotion, advertising etc.
ny matters not dealt with in the list of rules should be referred to the director of The Ultimate Dance Connection in whose sole decision all cases shall be final.